LEGAL

Last Updated: November 28, 2025

This Privacy Policy describes how Northeast Region Royal Rangers (“we,” “us,” or “our”) collects, uses, discloses, and safeguards your information when you use our website, including any online event registration forms, and when you receive text/email notifications from us.

By accessing or using our website, submitting any registration forms, or providing information to us, you acknowledge that you have read, understood, and agree to the practices described in this Privacy Policy.

Who We Are

We are a regional ministry organization providing events, programs, and communications for Royal Rangers participants, leaders, and supporters. This website hosts event registration forms and collects the information necessary to administer and support those events and services.

Information We Collect

1. Personal Information You Provide

When you fill out forms, register for events, or communicate with us, we may collect:

  • Name
  • Email address
  • Phone number
  • Mailing address
  • Emergency contact information
  • Age or date of birth (when required for youth events)
  • Church/organization affiliation
  • Payment-related information (processed securely by third-party providers; we do not store credit card numbers)

2. Usage Information (Automatically Collected)

When you visit our website, we may automatically collect:

  • IP address
  • Browser type and version
  • Device information
  • Referring/exit pages
  • Date/time of visits
  • General geographic location
  • Pages viewed and site interactions

3. Communications

We may collect copies of communications you send to us, such as emails, messages, or form submissions.

Embedded Content From Other Websites

Our site may contain embedded content (such as videos, images, or articles) from other websites. Embedded content behaves exactly as if you visited the third-party website directly. These third-party websites may collect data, use cookies, embed additional tracking technologies, and monitor your interaction with embedded content. Their activities are governed by their own privacy policies.

Mobile Phone Numbers for Messaging

1. Collection and Use

Your mobile number is collected for communication purposes, including:

  • Event registration updates
  • Safety or emergency notifications
  • Scheduling information
  • Ministry-related announcements

2. Security

We use industry-standard safeguards to protect your mobile phone number from unauthorized access.

3. Third-Party Providers

We may use third-party messaging providers that are required to maintain appropriate security and may only use your number to provide the services we request. We do not share your number for marketing purposes.

4. Opt-Out

You may opt out of text messages at any time by following the instructions in our messages or by contacting us directly. Opting out may limit your access to certain communications.

5. Data Retention

We retain mobile phone numbers only as long as needed for the purposes described above, unless a longer retention period is required by law.

How We Use Your Information

  • Providing Services: Process event registrations and deliver requested services.
  • Communications: Send updates, confirmations, reminders, and essential notifications.
  • Operations: Maintain internal records, support volunteers, comply with insurance and safety requirements.
  • Improvements: Analyze website usage to enhance performance and user experience.
  • Fundraising and Donor Relations: Maintain communication with donors and supporters.

How We Share Your Information

  • Service Providers: Trusted third parties assisting with website operations, payment processing, messaging, or event management.
  • Legal Requirements: When required by law, subpoena, or to protect rights, safety, or property.
  • Affiliated Organizations: Ministries, churches, or leadership teams necessary to support our programs.
  • No Sale of Personal Information: We do not sell or rent personal information for marketing purposes.

Your Rights and Choices

Depending on your state of residence, you may have rights including:

  • Right to know what personal information we collect
  • Right to access your information
  • Right to request correction of inaccurate information
  • Right to request deletion (except where retention is legally required)
  • Right to opt out of certain communications

To request changes or access your data, contact us at privacy@northeastregion.org.

Data Retention

We retain personal data only as long as necessary for event administration, safety reporting, legal compliance, financial recordkeeping, or archival and organizational purposes. When data is no longer needed, it is securely removed.

Data Security

We use reasonable administrative, technical, and physical safeguards to protect your information. However, no method of electronic transmission or storage is completely secure, and we cannot guarantee absolute protection against unauthorized access.

Children’s Privacy

We do not knowingly collect personal information from children under 13 without parental or legal guardian consent. If we discover such information was collected without consent, we will delete it promptly.

Changes to This Policy

We may update this Privacy Policy periodically. Changes will be posted on this page with an updated “Last Updated” date. Your continued use of our website after changes are posted constitutes acceptance of the revised policy.

Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us at:
Email: privacy@northeastregion.org
Organization: Northeast Region Royal Rangers